Vendor Application

LTS Community Education Vendor Contract

Legacy Traditional Schools (LTS) considers you a partner with our department, therefore it is essential that you follow all policies and procedures and provide the highest quality services for LTS Community Education. We require that you understand and agree with the expectations and following obligations set forth by the LTS Community Education Department.

General Criteria

Enrichment classes will not be held on school holidays. The decision to offer classes on early release days is at the discretion of the LTS Community Education department and in the best interest of participants.
Class times must be specified and consistent allowing five minutes for school arrival and dismissal.
Classes should not be postponed or canceled.
Maximum of one (1) hour for each class.
The consultant (vendor) must provide qualified staff and all supplies needed for the class as stated in all marketing materials.
LTS Community Education reserves the right to monitor all classes.
If Vendor does not follow all terms and conditions of this agreement, then the School shall have the right to revoke this agreement at any time.
The use of the property and/or equipment is limited only to the approved areas in the contract.
Smoking, use of alcohol or drugs, profanity, gambling, games of chance, and pets are prohibited on school property.
All decorations used inside the school building and/or property must be fire retardant in accordance with the National Fire Prevention Association’s (NFPA) guidelines and are subject to approval from the School. No open flames of any type are permitted inside the school buildings. No decorations will be fastened to the floor, walls, or ceiling with nails, screws, scotch tape, wax, or other fasteners that may damage the finish of the building. Painter’s masking tape is permitted.
All materials and/or personal property must be removed after the event. The School reserves the right to remove and dispose of any property left behind after use.
Vendor agrees to comply with all applicable federal, state, and municipal laws and regulations, along with LTS policies and procedures pertaining to use and occupancy of the facility.

Registration and Payment

Registration and student tuition will be received directly by each vendor. Vendors must receive from all participants a registration signed by a parent/guardian.
- The vendor will invoice LTS and pay LTS no later than three weeks after classes begin.
- The invoice will include vendor name, tuition amount, course dates and student count. (Uniform fees and payment processing fees such as PayPal are not a part of tuition)
It is expected that the vendor provides a class roster 24 hours in advance to the secretary via email or fax.
There will be a 70/30 split between the vendor and Legacy Traditional Schools. If the vendor is a 501(c)3, the split is 85/15.
Pricing for all classes at Title I schools will be the programs wholesale price. Pricing for non-Title I schools may be either full fee or wholesale price.
All scholarships for classes will be at the discretion of the vendor and funded by the vendor.

Marketing

LTS Marketing must approve all vendor flyers.
- Vendors may provide flyers, bound in sets of 30, for distribution at the provided list of approved schools.
- Vendors may deliver one set of 50 to schools that are display-only.
As needed, vendors should make flyers available in both English and Spanish.
- Promotional events must be scheduled via the school secretary, Principal, and Marketing.
LTS Community Education will distribute a flyer to each school marketing all enrichment classes for their school.
LTS will advertise enrichment classes via the district website, school and district newsletters, announcements, and when appropriate to the media.

Comply with all LTS Community Education Policies and Procedures

Instructors must receive a fingerprint clearance before working with children.
Instructors must be knowledgeable about the content in which they are instructing and be prepared by providing a quality session.
- Instructors must follow all dress code policies of Legacy Traditional Schools.

Comply with Attendance Policies

For liability purposes, every child must have a completed registration documenting form of payment and parent/guardian signature to attend class.
The vendor is responsible for notifying school offices, liaisons, Community Education, and all parents if the class is canceled due to low enrollment at least 24 hours prior to the first class.
The vendor office will email rosters to the school liaison and front office the evening before classes are to take place. No new students will be added to the rosters the day of classes.
Once registration closes, a final roster will be sent to the site liaison and the schools front office with notification that the attached is the final roster and no more additions will be made.
Instructors must make parent contact via telephone or email prior to the day of class.
Instructors are responsible for notifying liaisons, the school office, and parents of any class changes or cancellations due to tardiness or illness. Please contact the school secretary or the Community Education office if there is an emergency.
Instructors must arrive 15 minutes before class start time to allow for set up and parking lot issues.
Instructors must introduce themselves to the school office staff prior to the class session, enter through the front office and sign in to receive a visitor badge. Check absence list or present class roster to the secretary to find out if any of the students are absent.
Instructors are responsible for taking attendance within five minutes and accounting for each child on the roster. If a registered child is not in class:
- Immediately notify the school office to find a student that should be in class.
- Immediately engage other students in a start-up activity, and contact parent/guardian or emergency contact.
- If no contact is made, immediately contact vendor office to follow-up.
- If a vendor is unable to verify with parent/guardian, contact the Community Education office.
Instructors are responsible for supervising the children until each child has been picked up by a parent/guardian or walk/bike home.

Respecting the School Facility

Instructors are responsible for leaving LTS facilities in the same manner in which they were found.
Instructors are prohibited from using any equipment or materials located in the facility without prior consent of school personnel.

Display a Positive Attitude along with a Positive Learning Environment

Instructors will use positive language when re-directing a child. School behavior expectations extend to all district-sponsored programs. If there are serious behavior concerns, please contact the Community Education office.
- Encourage and praise children daily.
- Be engaged in all activities.

I understand our services provided will reflect what is indicated in the “Course Approval” form.

I understand my services will consist of the following:

Supervision and safety of all children
Provide curriculum and supplies needed for each particular class
Provide qualified, fingerprinted staff
Follow all District goals, policies, and procedures

I understand I will arrange for necessary scheduling, provide approved services, and invoice LTS or pay LTS no later than three weeks after classes begin.

I understand this contract becomes effective on July 1, 2019 and terminates on May 24, 2020.

I understand I must provide a $1,000,000 proof of insurance prior to the event taking place on school grounds which includes both the below contacts insured:

Vertex Education, LLC
the school site

I understand, as a vendor, shall pay for and assume full liability for any loss, damage to the property and/or claims resulting or arising from the use of the property. The School reserves the right to designate if and when any repairs and/or cleaners will be deemed necessary after the facility use ends. The Vendor will reimburse and hold harmless the School from any loss, damage, or claim including but not limited to attorney fees and cost paid or incurred by the School.

I have read and thereby understand that failure to meet the terms of the contract will result in consequences to include, but not LIMITED to, the following: voided contract, withholding of revenue, and/or termination.

E-signature

Vendor Name:*

First Last

Business Name:*

Tax ID (EIN):*

Today's Date:*

Certificate of Insurance (COI):*

Must include CFE Management Group AND the name of the Legacy campus.

Max. file size: 66 MB.

Fingerprint Clearance for Each Participating Staff Member:*

Please scan into one document.

Max. file size: 66 MB.

Copy of 501.(c)3 Determination Letter*

Max. file size: 66 MB.

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